![]() We here at Learn Excel Now hope you found today’s tip on how to calculate a subtotal useful. And the total changes with the information you select. However, watch what happens when you change the options using the Filter drop-down:Īs you can see, the Subtotal formula lets you find totals by Salesperson, Client, Product, etc. Learn how to insert multiple subtotals, copy only subtotals, display or hide subtotal details, and how to. In the Subtotal dialog box, Select Location under At each change in: Select Sum under Use function: Select Unit and Amount under Add subtotal to: Select Replace current subtotals. See to use Excel Subtotal feature to automatically sum, count or average groups of cells. When you first enter this formula in cell D22, it gives you the total amount, the same as when you enter the Sum formula. The data gets selected and the Subtotal dialog box appears. For the spreadsheet example, we are looking for subtotals on the Sales column, Column D. Once the function is selected it’s time to enter the range. As you can see from the following menu, there are multiple functions to choose from: Note: You need to select which function you want the subtotal to use. One nice option is the ability to add several subtotals to a data range. So, how do you get the total to change with changes you make on the filter? This is where you will use the Subtotal formula. Excel has great tools to total and subtotal your data. But, as you can see, once you use this formula and change the anything from the filtered drop-down menu, the sales total doesn’t change with it: This is the standard way to find a total. Your data is categorized into sub groups sum category group and average subcategory group. ![]() Select the specified column you will add subtotals based on, click Data > Sort A to Z, and then click the Sort. See screenshot: Note: The Microsoft Excel dialog box will comes out and asks for your reconfirmation. Now, if you wanted to find the sales total, you can use the following formula: Select the table again and Go to Data> Subtotal > Select Sub-category column name > Choose Average function > Sales column to subtotal > Untick Replace current Subtotal > Click Ok. Select the table, right click, and click Table > Convert to Range in the context menu. If you remember from last week’s blog post on Sorting and Filtering data, we have gone ahead and added the filter. Imagine you are running sales numbers using the following the spreadsheet: Today’s lesson is on using the subtotal formula to find various totals based on the filter option in Excel. You can add multiple subtotaling functions to the same row, and you can add multiple rows. Step 3 Apply the IF statement to our original calculation. Step 2: Use Logical test in an IF statement to apply values to non-total rows. If you know the right formulas and functions, you can find out just about anything you want to know about your data. There's more to Excel's Subtotal feature than you might realize. Step 1 Create a logical test to see if a row is a total or subtotal.
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